Our Ts and Cs

(Just so we all know what’s expected)

Please read and acknowledge.

Workshop Membership General Terms and Conditions

Definitions

‘The Provider’ means Workshop - The Well Thought Workspace.

‘The Client’ means the individual who is a member or the team or the Company that the member is part of. 

‘The Workshop Workspace’ means the physical space and digital space that operates under the Workshop brand.

‘The Workshop Membership Guide’ means the guidelines that are provided to members to enable them to enjoy their membership fully, while remaining safe and within the framework of rules that ensure the community of members thrives.

‘The Membership Plan’ means the specific plan an individual, team or Company has subscribed to. 

‘Data Protection Legislation’ means the General Data Protection Regulation (Regulation (EU) 2016/679), the Data Protection Act 2018 and any other applicable laws to the processing of personal data including the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2003/2426) and all related regulations, as applicable and relevant to the parties and the provision and/or receipt of the Services pursuant to this Agreement.

1.    This Agreement

1.1.    This agreement is a membership agreement. The whole of the Workshop Workspace remains in the Provider’s possession and control. The Client accepts that this agreement creates no tenancy interest, leasehold estate or other real property interest in the client’s favour with respect to the accommodation(s). The Provider is giving the Client the right to share with the Provider the use of the Workshop Workspace on these terms and conditions, as supplemented by the Workshop Members Guide, so that the Provider can provide the services to the Client. 

1.2.    This agreement is a rolling agreement that lasts for one month unless otherwise stated in the terms of the Membership Plan and will be extended automatically for successive periods equal to the current term until terminated by the client or by the provider pursuant to sections 1.5 and 1.6.

1.3.    Membership Fees: Membership Fees must be paid each month in advance as agreed and according to the Membership Plan, preferably via the GoCardless DD payment gateway. Membership Fees that remain unpaid more than 30 days beyond the stipulated payment due date will be considered late payments and may incur a late payment fee.

1.4.    All periods shall run to the last day of the month in which they would otherwise expire.

1.5.    Cancellation: either the provider or the client can terminate this agreement at the end date stated in it, or at the end of any extension or renewal period, by giving at least one month’s written notice to the other. If the client is on a month to month agreement either party may terminate this agreement by giving no less than one month’s notice to the other (effective from the start of any calendar month).

1.6.    Ending this agreement immediately: To the maximum extent permitted by applicable law, the Provider may put an end to this agreement immediately by giving the Client notice and without need to follow any additional procedure if (a) the Client becomes insolvent, bankrupt, goes into liquidation or becomes unable to pay its debts as they fall due, or (b) the Client is in breach of one of its obligations which cannot be put right or which the Provider have given the Client notice to put right and which the Client has failed to put right within fourteen (14) days of that notice, or (c) its conduct, or that of someone at Workshop with its permission or invitation, is incompatible with ordinary office use and (i) such conduct is repeated despite the Client having been given a warning or (ii) such conduct is material enough (in the Provider’s opinion) to warrant immediate termination. If the Provider puts an end to this agreement for any of these reasons it does not put an end to any outstanding obligations, including additional services used, requested or required under the agreement and the monthly office fee for the remainder of the period for which this agreement would have lasted if the Provider had not ended it.

1.7.    If Workshop is no longer available: In the unlikely event that the Provider is permanently unable to provide the services stated in this agreement then this agreement will end and the Client will only have to pay monthly fees up to the date it ends and for the additional services the Client has used.

1.8.    When this agreement ends the Client is to vacate Workshop immediately, leaving the accommodation(s) in the same condition as it was when the Client took it. The Provider reserves the right to charge additional reasonable fees for any repairs needed above and beyond normal wear and tear. If the Client leaves any property in Workshop the Provider may dispose of it at the Client’s cost in any way the Provider chooses without owing the Client any responsibility for it or any proceeds of sale. If the Client continues to use the accommodation(s) when this agreement has ended the Client is responsible for any loss, claim or liability the Provider incurs as a result of the Client’s failure to vacate on time. The Provider may, at its discretion, permit the Client an extension subject to a surcharge on the monthly office fee.

1.9.    Confidentiality: The terms of this agreement are confidential. Neither the Provider nor the Client must disclose them without the other’s consent unless required to do so by law or an official authority.

1.10.    The Client and the Provider must comply with all relevant laws and regulations in the conduct of its business in relation to this agreement. The Client must do nothing illegal in connection with its use of its Workshop membership. Both the Client and the Provider shall comply at all times with all relevant anti-bribery and anti-corruption laws. If the Provider has been advised by any government authority or other legislative body that it has reasonable suspicion that the Client is conducting criminal activities from Workshop then the Provider shall be entitled to terminate this agreement with immediate effect. The Provider confirms that in providing the services it has not employed or used any labour in contravention of the requirements of any anti-slavery laws.

1.11.    Applicable law: This agreement is interpreted and enforced in accordance with the law of the place where Workshop is located.

2.    Services and Obligations

2.1.    Member services:  The Provider is to provide the service as outlined in the Membership Plan which the Client has agreed to join. If the Provider decides that a request for any particular service is outside the scope of the Membership Plan, it reserves the right to charge an additional fee to be agreed with the Client.

2.2.    Failure to deliver the service: If the Client believes the Provider has failed to deliver a service consistent with these terms and conditions the Client shall provide the Provider written notice of such failure and give the Provider a reasonable period to put it right.

2.3.    The provider’s IT: Whilst the provider has internet and network security protocols, the provider does not make any representations as to the security of the provider’s network or of any information that the client places on it. The Client should adopt whatever security measures (such as encryption) it believes are appropriate to its circumstances. The Client may have specific requirements for network configuration (such as fixed IP addresses). The Provider will use best endeavour to accommodate these requests if supported with a written specification, however, cannot guarantee that any such request can be accommodated. Any agreed costs incurred by the Provider for such a bespoke service will be the responsibility of the Client.

2.4.    The Client must respect and take good care of all parts of Workshop, its equipment, fixtures, fittings and furnishings which the Client uses. The Client is liable for any damage caused by it or those in Workshop with the Client’s permission or at the Client’s invitation whether express or implied, including but not limited to all employees, contractors, agents or other persons present on the premises.

2.5.    Restrictions: The Client agrees that they will not share their login information, room and building access codes with non-members; they will not reproduce any of the information received as part of their membership or share it with non-members; they will not post inappropriate or offensive content in membership forum and discussions.

2.6.    Insurance: It is the Client’s responsibility to arrange insurance for its own property which it brings in to Workshop and for its own liability to its employees and to third parties. The Provider strongly recommends that the Client put such insurance in place.

2.7.    Use of the Workshop address: The Client may use the Workshop address as its business address according to the terms of the Membership Plan. Any other uses are prohibited without the Provider’s prior written consent.

2.8.    Data Protection: The Provider may collect and process personal data from and of the Client in particular to the processing of any “sensitive personal data” (as defined in the Data Protection Act 2018) to administer contractual relationship, ensure compliance with applicable laws and regulations, and enable the Provider to provide its services and to manage its business. The Provider agrees to take all reasonable steps to prevent any personal data and sensitive personal data from being disclosed to or accessed by any unauthorised person and comply with the Data Protection Act 2018 when processing any personal data and sensitive personal data. The Client acknowledges and accepts that such personal data may be transferred or made accessible to all entities of the Provider’s group for the purposes of providing the services herein.